What To Look For When Procuring IT Storage

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When refreshing your organization’s IT storage hardware, it is important to understand what to look out for during the purchasing experience.  After years of assisting various organizations and government agencies with their IT storage infrastructure, we have identified three important characteristics to consider when buying storage hardware.

Performance

Storage performance refers to the speed at which data transfers within a device or from one device to another. The speed of storage device is crucial especially when handling high volumes of data. As the usage of data increase, the performance of the drive where you store them must increase. Consider buying hardware storage device(s) with great performance, well HPE 300 GB 2.5″ Internal Hard Drive – SAS – 10000rpm – Hot Pluggable – 1 Pack is your best bet. This HPE drive offers the highest level of performance and reliability for your most demanding application workloads.

Capacity

Capacity is the amount of data that a storage device can store.If you work with data every day, you need to have Storage device that can handle all your data instead of buying different drives. That is where capacity of your drive is crucial. Don’t wait until you run out of space to store your data. Check out this product to get an understanding of what high capacity looks like!

Data Safety

Data safety refers to the durability of your drive and how you handle it. As much as performance and capacity of storage device is concern, the safely of a drive is more important. Both the drive’s quality and how it is been handled (used) is very important. Buying external hard drive can save you headaches especially when you are in an environment that you can’t access your information on cloud or internet. Do you will need that safe and secure storage device? Well its one click away.

If you would like to learn more about Storage solutions that will meet your needs and optimize your tech infrastructure, click on the image below to learn more!

How To Maximize Your ROI On Document Management Services

Though document management sounds like a complicated process that’s reserved for large corporations, it’s actually something that every organization – of every size – does every day. In fact, your office is doing it right now as we speak. Simply put, document management is the printing, copying, and filing you do daily; it’s how you interact with the documents you use to get your job done. It’s also key to helping your organization improve productivity and security, and to everyone’s favorite benefit, reducing costs.

Despite talk of the “paperless office,” some 40% of all organizational processes are still document driven, according to a survey by Xerox.  Switching from paper to digital workflows has the power to transform the way your organization operates. In addition to saving time and money, digitizing paper processes can enhance collaboration, and even help to secure your data, a concern which should definitely be at the top of your list.  

True digitization involves creating an end-to-end solution that includes document routing, storing, sharing and printing. It should also incorporate mobile print and cloud solutions, as well as state-of-the-art security. Lastly, it should automate your most complex document workflows to make your work day easier.

Here are a few simple guidelines to help you know you’re getting the maximum ROI on your document management investment.

It Boosts Security

Your document management should absolutely be addressing document security. Did you know that 43% of all cyber attacks that occurred in 2015 targeted small businesses? Or that a survey done by Keeper Security and Ponemon Institute found that half of all small businesses in 2016 had experienced a security breach within the past year?

The Xerox Small Business Solutions blog writes, “The security threat landscape is enormously complex, requiring businesses to protect everything from their devices to their data and their networks, with many often overlooking the security vulnerabilities of today’s advanced multifunction printers (MFPs). For many SMBs, the answer is putting data security in the hands knowledgeable MPS provider with access to a range of services and tools which can be adapted and expanded as business needs change.

It Lessens Your Workload

An effective document management solution should simplify the workflows you rely on every day – not create new ones.

A truly effective digitization strategy should allow you to use your digital documents the same way you do your paper documents – meaning, you should still be able to annotate, collate, and collaborate any way you see fit. Your scan/capture solution should allow you to create editable, searchable files that can be scanned right into existing document repositories, applications, and document management systems to simplify and automate your workflows. Done well, this should significantly reduce the amount of time and energy you’ll spend searching for information.

Printers and multifunction printers (MFPs) with Xerox® ConnectKey®  Technology enable you to scan directly into a breadth of cloud-based services including Google Drive, Dropbox, Box, OneDrive and Office 365, while ConnectKey Apps simplify the way you scan and share documents to and from email accounts, DocuShare or Microsoft Office tools. Read here for more about devices that might be right for your business.

The Xerox CapturePoint Transformer App lets you streamline your document workflows even more by securely scanning documents and importing them directly into the proper apps, transforming paper into editable, actionable information. You can even create customized workflows such as scanning to email, FTP, shared network folders, USB and multiple destinations.

It Drives Real Value

Digitization should go beyond convenience to drive real business value. Results from IDC’s Content Workflow Automation Survey showed that organizations who made strides toward digitizing, automating, and optimizing their document workflows:

  • Reduced the percentage of time spent on document-related tasks each week by 17.2%
  • Saved an average of 3.1 hours each week on document-related tasks
  • Experiences a 3% reduction in paper documents
  • Decreased the time spent looking for and/or recreating lost or misfiled documents by 12.5%
  • Reduced the costs of storing documents by an average of 41.2%

Source: idc.com

The Role of MPS

Managed Print Services (MPS) provides a bridge between paper and digital. Naturally, digitization starts with scanning. But scanning in terms of digitization is complex. Digitization should be approached as an end-to-end strategy and most businesses need guidance when it comes to implementing an effective solution. Simply scanning document-by-document leads to additional challenges rather than lessening them. An MPS assessment can show you how to integrate digital and hard copy processes so that information flows smoothly, predictably, and efficiently throughout your organization. By implementing an end-to-end MPS solution that includes print, document workflow, cloud technology, security and mobile, you can accelerate your digital transformation and achieve the maximum benefits.

Better document management is a truly transformative process that can help you work better, more securely, and with lower operating costs. If you’re not sure where to start, our team can alleviate many of the pain points that have prevented you from making the switch – challenges like investment costs and potential disruption to your existing business processes.

Contact us today for an assessment and we’ll help you explore the returns you can expect for your document management investment.

Now Coming To Government Agencies: Apple Products!

Compulink Technologies has been authorized as a government reseller for Apple products.  That’s right! You read it correctly!  Now we can work with the City, State, and Federal Government on procuring the top-notch Apple Products.  In addition to the tremendous plethora of products and services we have to offer from top vendors such as Microsoft, Cisco, Dell, HPE, HPI etc. we now offer Apple products!

Contact us ASAP so your agency can procure Apple products today!

And let’s not forget some more exciting updates:

Cyber Threat Prevention: Cost-Effective and Highly Urgent!

As entire industries are increasingly moving into the clouds, IoT security has become an increasingly urgent matter for businesses and organizations.  Every year there are new trends in malicious cyber-attacks that put organizations in danger of stolen data, financial vulnerabilities etc.  In various anti-virus trends reports there have been some alarming statistics.

 According to the Symantec 2018 Internet Security Threat Report:

  • More than 1 Billion web requests analyzed each day, which was up 5% from 2016
  • 1 in 13 web requests lead to malware, up 3% from 2016
  • Malware has seen a 92% increase in new downloader variants and 80% increase in new malware on Macs
  • There has been an 8500% increase in coinminer detections
  • There was 600% Increase in attacks against IoT Devices between 2016 and 2017
  • The number of new variants in mobile use has gone up from 17k in 2016 to 27k in 2017
  • There is an average of 24,000 malicious mobile apps blocked each day
  • The overall increase in reported vulnerabilities between 2016 and 2017 was 13 %
  • Between 2016 and 2017 there was a 29% increase in industrial control system (ICS) related vulnerabilities.

After seeing these alarming statistics, it is urgent that organizations incorporate cyber security and anti-virus into their cloud solutions!  While data storage and workspace collaboration are key factors in an organization’s cloud strategy, threat prevention solutions can help secure this data and workflow from cyber-attacks/theft.

Including threat prevention into a cloud solutions package can affect the costs of the solutions and the overall budget.  However, recovering from an attack will cause tremendous costs to recover from the damages.  According to an article by The National, a hypothetical global cyber-attack spread through malicious email could cause economic damages anywhere between $85 billion and $193 Billion.  The largest losses would likely be in retail, health care, manufacturing, and banking.  Cybersecurity Ventures predicted that cybercrime will cost the world $6 trillion by 2021, up from $3 trillion in 2015.  According to research from the Kaspersky Lab 2018 B2b Survey, costs of breaches are $1.23 Million on average for enterprises (up 24% from $992K in 2017) and $120K on average for SMBs (up 36% from $88K in 2017).

Threat Prevention tools may add on to costs of cloud solutions, but they are highly important to avoid losses in cyber-attacks and to ensure the security of an organization’s operations, data, processes etc.!  Additionally, it is also important to procure multi-vendor cloud solutions to ensure additional backup for data and to reduce dependency on one solution (read this article for more).  This includes having a separate vendor that is dedicated to threat prevention processes alone.  If your organization has not procured threat prevention tools or cloud solutions yet, it is highly urgent you visit this conversation ASAP!

#CloudAdvocacy: The Urgent Need To Adopt Cloud-Based Workflow Automation

Workflow automation Has become an integral component of business technology today.  From CRMs to HR processes, businesses and organizations are increasingly adopting automation tools.  Integrated automation has become a regular component in everyday use such as social media and email notifications one may see.  This growing trend in the business and government sector has reduced resources allocated to manual effort and allows professionals to channel their attention towards the actual business and creativity behind their work.

According to McKinsey’s analysis:

  • Out of 2000 work activities (across 800 professions), 45% could be automated, including processing sales transactions, demonstrating product features, and answering product questions
  • Among business processes, 60% of occupations could save up to 30% of their time with automation, including the review and approval of paperwork, generating sales leads, and processing large documents. Automation can surface content that is particularly relevant, meaningful, or exceptional, so that professionals are free to focus only on situations that require their expertise and intelligence
  • Nearly 20% of CEOs’ time is spent on work that could be automated. Automatable tasks include reviewing status reports, preparing staff assignments, and analyzing operational data
  • Finally, just 4% of common workplace activities involve human creativity, and only 29% require a human ability to sense and respond to emotion

The common misconception is that the high amount of work activities (45%) that could be automated can reduce employment altogether.  However, what this does is redefine the role itself rather than eliminate the role altogether.  For example, a role to handle email marketing will still be needed despite email automations configured.  The person in charge of this task will have to configure the emails, automation schedule, and the conditions required for specific automated emails to be sent.  This automation reduces the time spent on manually responding to every new lead and more time can be redirected to analyzing email marketing analytics and adapting to the shortcomings and strengths of different marketing tactics.  The same can be said about other roles that can benefit from automation as well.

In addition to digital marketing, workflow automation can be applied to many departments in a given company: Accounting, Software Development, Sales, HR Automation, Administrative Work/Data Entry, and more!

Workflow automation can help reduce human error, empowers employees’ ability to manage their own work with minimal supervision, and boost employee efficiency with their tasks.

Recommendations

Organizations should not only adopt workflow automation into their productivity culture, but find cloud tools that supplement workflow automation.  By cloud we don’t necessarily only mean file-sharing and data storage, but centralizing the workflow automation among the employees.  By boosting Cloud-backed automation tools, an organization helps their employees communicate internally and it will become easier for both management and employees to track progress of given projects/tasks as well as become synchronized/uniform in approaching their tasks.

If your organization has not embraced automating tasks yet, it is imperative you consider this direction.  It will help reduce costs and time spent on tasks that can be otherwise automated and the staff at large can focus on growing the organization/business and strategy.

The Compulink Cloud Reserve, (coming soon) will have many important features for organizational growth: including workflow management and automation.

What ‘Alien Invasions’ And the #Conedexplosion Teaches Us About IT Security

On December 27, 2018 there was a Transformer Explosion in the Con Edison Power Plant in Queens, NY.  This explosion caused the night sky to turn into a bright blue shade causing much alarm throughout the population in nearby areas.  While no injuries have been reported (thankfully), the Metropolitan Transit Authority announced via Twitter that the No. 7 Train Service had been disrupted by the power failures.  There have also been multiple reports of power failures throughout residential homes in Queens.  The Rikers Island Prison Complex lost power for about 25 minutes.

One takeaway from this incident that we can gather is that it certainly is necessary for organizations to move into Cloud Platforms and establish proper disaster recovery to protect their data.  While there were no reports of any organization’s data being affected by this incident, it is important to recognize that these types of disruptions and obstacles do happen, and optimally having your data protected during these vulnerable times and having disaster recovery plans in place can be beneficial.  If your data is at risk, it transfers to a virtual server in an off-site data center in a matter of minutes, and is retrievable to continue your work!

If you haven’t already, you should get into the Cloud platforms immediately!  While it is hard to predict when these types of disasters can happen, at least you will have already had IT Solutions in place to prevent it!

Click Here to Procure IT Solutions and the necessary hardware to protect your organization today!

Compulink Technologies is an MBE Certified Firm that has been bringing top-notch IT Service solutions to businesses and government agencies across the nation since 1986.

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